OOCL Shipping Instruction Guidelines
In order to improve the efficiency, and avoid unnecessary communication or clarification on your Shipping Instruction (SI) submission, we would like to provide the following guidelines to facilitate our Bill of Lading (B/L) preparation:
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Item
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SI Submission data
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Tips
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1
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Booking Number / BL Number
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Booking number should be provided by container level. For combined B/L’s, please specify which booking number to be used as B/L number
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2
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B/L parties including shipper, Consignee, Notify Party and/or also Notify Party
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Please provide full company name and address with telephone/email and/or fax (email is mandatory, fax is optional)
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3
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Vessel/ Voyage
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If Feeder vessel's B/L is required, please specify clearly
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4
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Place of Receipt
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5
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Port of Loading
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6
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Port of Discharge
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7
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Final Destination
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Please provide State / Province for us / Canada Shipments |
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8
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Traffic Mode
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(CY-CY / CY-Door / Door-CY / Door-Door)
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9
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Container Number
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10
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Seal Number
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Standard format : 1) OOL + 1 letter + 6 digits
2) OOL + 3 letters + 4 digits |
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11
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Shipping Mark
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12
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Cargo Description
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To meet the local customs requirement, you’re required to provide a clear and precise cargo name. Cargo content must be provided at each container level. If dg cargo mixed with non-dg cargo in the same container, please separate by cargo item
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| 13 |
Harmonized System Code (HS Code) |
Mandatory for cargo import to Iran; cargo import or T/S via Bangladesh/ Japan/ Kenya/ Port Kelang/ Pakistan/ Tanzania/ Netherlands/ Spain/ German/ Turkey; Israel FROB/ USA FROB shipments; and/or cargo discharge in USA but destination outside of USA. (FROB = Foreign Cargo Remaining Onboard shipments) |
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14
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Quantity
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Please provide the packing unit in details such as Carton, paper bag, drum, etc
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15
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Weight & Measurement
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Cargo weight and measurement must be provided for each cargo item
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16
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B/L Type
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Original / Sea waybill / Telex release
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17
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Service Agreement
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Please indicate Service Contract Number or Rate Agreement number (such as CSO Number or AB Number)
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18
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B/L Release Office
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Please indicate the B/L Release Office : HKG/SHZ/GUA
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19
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B/L Release Party
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If bill of lading is not released to booking party, the full name and contact person of the B/L release party should be provided.
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20
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Payment Terms (Prepaid; Collect)
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Please indicate whether it is Freight Prepaid or Freight Collect
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21
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Payment office / Payment currency / Freight payer
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Please indicate the Freight payer and its location and currency if it is different from the Booking party. If payment is settled by third party, payer’s full name, full address and contact person should be provided. If payment office is located in SPRC / HKG no third party payer is accepted.
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22
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SCAC Code / House B/L number / House B/L Information
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For US/Canada Shipment only
Customs Filer: SCAC Code + House B/L number
Non-Customs Filer: House B/L number + Actual Shipper & Actual Consignee
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Dos:
- Shipping Instruction (SI) should come with Booking Party’s company chop or printed with Booking Party’s company letterhead or use Booking Party’s company email address to submit. (For Hard copy SI) Shipping Instruction should be submitted by Booking Party. (For ESI)
- In the event of “To Order” B/L, its contractual party must be shown on B/L as shipper or notify party.
- If it’s the first time for you to request Sea Waybill, please fill in Seaway Bill application form (Please contact your local Customer Services Department) to get approval beforehand.
- For Shipments to Batam, Indonesia (1) Sea Waybill is to be issued; (2) Packing List and Invoice must be provided during SI submission before published SI cutoff time, which is to ensure that cargo can be operated smoothly and delivered to Batam, Indonesia on time without delay. Late Sea Waybill arrangement or late required document submission may cause feeder mis-connection and incur extra charges that will be on account of cargo.
- Ultimate shipper & ultimate consignee must be provided unless you are self-filer to US / Canada Customs.
Don’ts:
- "Forwarder/NVOCC" on behalf of (O/B) or care of (C/O) "Forwarder/NVOCC” is not allowed to be shown as B/L party.
- "Actual Customer" O/B or C/O "Actual Customer” is not allowed to be shown as B/L party.
- "Forwarder/NVOCC" O/B or C/O “Actual Customer" O/B or C/O "Actual Customer” is not allowed to be shown as B/L party.
- It is not acceptable if the shipping details on SI is using non-English version, except shipping mark.
- Package type “Pallet, Skid, Bundle” is not acceptable for US shipment.
Remarks:
1. For shipment to related countries which required for Advance Manifest Filing
- Completed & correct SI must be received before published SI cut off. Otherwise concerned container will not be loaded according to Customs 24 Hour Requirement. For any late SI which can be accepted after SI cut off, Late SI Fee(LSI) will be charged.
- If any amendment is received after SI cut off related to manifest, amendment for Advance Manifest Security Charge(AAM) will be applied. Others will be charged SI Amendment Fee(SIA).
2. For shipment to countries which not requried Advance Manifest Filing
- Completed & correct SI should be submitted before published SI cut off. Otherwise Late SI Fee(LSI) will be charged.
- SI amendment received after SI cut off will also be subject to SI Amendment Fee(SIA). And there may be Customs penalty for some Countries / Areas.
3. In the event of any request to change shipper, consignee or notify party which is different from what was provided at the time of booking and led to the application of a different contracting party agreement, an administration fee will be charged.
Full details of relevant SI charges are available in OOCL.com. http://www.oocl.com/hongkong/eng/localinformation/localsurcharges/Pages/default.aspx
